Question 1

Can I only exhibit for one day?

Accepted Answer

No, we only book and sell space based on your attendance AND occupying your booth for the entire event.

Question 2

Do I need my own insurance?

Accepted Answer

Not at this time. Any important info like this will be on the booking page for that particular event.

Question 3

Do I need a pop up tent?

Accepted Answer

Most of our shows, yes! One exception is the Vero Beach Winter/Spring Shows beacuse most booths  are under a open-aired covered pavillion BUT it looks more professional and inviting to your customers if you are under a tent. 95% of exhibitors still use a tent even though there is a roof over their head. It gives your area structure and looks good. A tent is highly recommended. Tents must be flame retardent as indicated on the tag or manufacturer info online and must be sturdy enough to handle gusty winds and to hold weights on it. We highly reccomend you use a professional commercial grade tent so it can support our required per tent leg weight limit. There is no color restriction.

Question 4

What is your policy for returned checks?

Accepted Answer

Returned checks must be paid with a money order, cashier's check or cash within 14 days after we contact you about it. An additional $25 returned check fee needs to also be included for each returned check. Failure to do so may result in legal action and you will be unable to participate in any shows until they are cleared. Multiple returned checks may also be subject to a cash only basis for future shows.

Question 5

Can I bring my pets to a show?

Accepted Answer

This depends on what the venue pet policy is as we have to honor their policy per our contract. We welcome both our artists/crafters and patrons to bring their dogs to our shows as long as your pet is friendly, well behaved, kept on a leash and of course well cleaned up after. If there is a lot of barking and/or aggressive behavior, you will be asked to remove your pet from the event.

***Our events at Vero Beach, FL at the Indian River County Fairgrounds***: No dogs allowed unless they are a handicap assist animal. Per the county facility pet policy.

Question 6

Who's responsibility is it to collect sales tax?

Accepted Answer

You and it is your responsibility to inquire with the local department of revenue at each location of their requirements and sales tax rate.

Question 7

Do I have to pay a deposit when I book a show?

Accepted Answer

Yes, you will be required to pay a 25% deposit within 14 days once your application is approved by us to hold your booking. Failure to give a deposit will result in your booking being deleted.

Note: no payments will charge your card upon submission, it only charges once we, Latitude-88 Inc. approves the application. You are not charged if your application gets waitlisted or denied.

Please see our Refund Policy page for our cancellation fee policy once your application is approved & processed.

Question 8

When are balances due?

Accepted Answer

All balances for all Latitude-88 Inc. shows will be due 30 days before set up day of each event. Failure to pay your balance may result in your booking being deleted without notice and no refunds of deposits will be given. See the refund link under the "Exhibitors" tab on our website for our refund policy. There you will see our cancellation/application reinstatment policy as well.

Question 9

What is your cancellation/refund policy?

Accepted Answer

There will be a $25.00 cancellation fee for every canceled booking that has been approved & processed.

If you book our events and then cancel the booking two or more times within a calendar year (January 1 through December 31), your booth deposits will be non-refundable and non-transferable going forward for all events in the future.
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30 days or greater. If you cancel your reservation 30 days or greater from the Friday set up day of the event you will get a refund including deposits and paid in full amounts minus the $25 cancellation fee.
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29 Days or less: If you cancel or don’t not show up to the event 29 days or less from the Friday set up day, no refunds will be given including deposits or paid in full amounts. If you leave early from an event, no refunds whatsoever are given.
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If you contact us AFTER your application was canceled due to non-payment & no communication to keep your booking, that is fine but you will be charged a $10 reinstatement fee so please keep organized with your due dates with Latitude-88 Inc.
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If a show is canceled AFTER logistical and advertising arrangements have been made and paid by us, refunds will not be issued under our rain or shine policy nor due to any forces of nature, (i.e., hurricanes, tornadoes, floods, earthquakes) as outlined in the hold harmless agreement.
 
​If a show is canceled BEFORE logistical and advertising arrangements have been made and paid by us, you will get a 100% refund.
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​All events go on rain or shine, indoor or outdoor shows. No credits or refunds will be issued if the show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as hurricanes, tornados, flooding, etc. Please note: we will not cancel a show due to a predicted weather forecast unless informed by state, city or local officials that it will be in the best interest of safety for all. If it looks like it is going to rain, unfortunately, we will not call a show prior to the event, outdoor shows in Florida are always unpredictable & a risk we all take. It will be at the show coordinator’s discretion on site at the time. 
We highly encourage anyone doing an outdoor show to always prepare your products & booths for the worst case scenerio. Example: use plastic totes to pack delicate products up over night, use tarps or plastic to cover tables over night, make certain you have the proper weighting for your tent, etc.

**Please See our Refund Policy page for full details on refunds under our "Exhibitors" page of the website. **

Question 10

Which shows will have a Friday night set up?

Accepted Answer

As of right now, all of them do. You will be given detailed exhibitor arrival/set up info as we get closer to each event. Typically the first email goes out 2 weeks out from the event date then again the week of in case someone missed it the first time. You will have most of the day Friday and a couple hours Saturday morning to set up.

Question 11

Is there overnight security?

Accepted Answer

Yes, all of our locations employ hired, insured, armed overnight security.

Question 12

Does all the work I display have to be handmade?

Accepted Answer

It depends on the event, show size & venue - some we do require such & some we don't. If allowed, we only allow 10% of our total amount of booths to be commercially made products. The other 90% have to be handmade by YOU, not by others in another country then resold by you. Once we reach the 10% threshold and you try to book as a commercially made exhibitor, we will notify you that we cannot continue with your booking.

Note: We do have sponsorship opportunity for those commercial businesses that would like to particpate as a sponsor, please contact Crystal at: Crystal@latitude88.com for further details on this.

Question 13

Can I share booth space with another crafter or artist?

Accepted Answer

We do not have a problem with this within reason. You MUST list every item that you both will be selling in your description being clear that you are splitting a booth so we can properly place you within the floorplan to not duplicate items next to each other. Managment does have the right to deny this option at any time per our decresion.

Question 14

Can I sell food or alcohol

Accepted Answer

You cannot sell alcohol and only prepackaged foods are allowed, such as beef jerky, honey, dips, baked goods, herbal teas, etc...under the cottage food law. NO Foods/Drinks can be sold as a "open walk away" item from your booth. Everything must be pre-packaged and sold as such.

Question 15

Can I drive right up to my booth to unload and load?

Accepted Answer

Most Venues Yes! 
We do our very best to escort you right up to your booth space to unload during set up and you will be able to do the same during load out. 
Of course patience and consideration of your neighbors is a must so everyone can enjoy this perk. We require you to unload your vehicle as quickly as possible - then move your vehicle off the vendor grid first - then come back taking your time to set up your booth space. This helps the aisleways stay clear for traffic to flow smoothly.  
Every vendor set up/arrival instruction email will provide you with full details on this matter.

Florida Art & Craft Festivals

Exhibitor FAQ